For the Council of Military Educators of Washington State (CMEWS)
Last revised September 23, 2015
The name of the organization shall be:
THE COUNCIL OF MILITARY EDUCATORS OF WASHINGTON STATE
The purpose of the council is to:
Section 1. Advance, enhance, and promote the recognition and quality of the educational programs offered to the military community, family members, and retirees in the State of Washington.
Section 2. Create an environment of open communication for the discussion of current issues and planning for future programming.
Section 3. Collect and disseminate information on matters of interest to the general membership.
Section 4. Review the concerns and problems brought before the Council and make
recommendations to appropriate agency or entity.
Section 5. Encourage cooperative and coordinated efforts leading to improved functioning of the Council and more efficient and effective educational services for Armed Services personnel and their family members.
Section 6 . Recognize the achievements of those persons and organizations that have contributed to the advancement of educational opportunities.
Section 1. Membership includes representatives from each of the military installations and institutions recognized by WSAC (Washington Student Achievement Council) to operate in the State of Washington.
Section 2. Membership in the association shall be voluntary.
Section 3. Each academic institution, military installation, and professional organization will have one vote.
Section 4. Term of membership shall run for one year spanning the period January 1st through December 31st and shall be renewable each year. Each member in good standing shall pay dues annually. A roster of Members in good standing shall be published. Only full members whose dues are current will be eligible to vote on matters brought before the council.
Section 5. The Executive Board shall establish and approve annual dues to cover operating expenses such as postage, recording of minutes, copies, and necessary expenses.
Section 1. The Council shall meet annually at a time and place to be determined by the Executive Board. The annual meeting shall be for the purpose of:
a. Promotion of educational opportunities and awareness of educational programs for the military community.
b. Hearing committee reports.
c. Electing and installing officers.
d. Conducting necessary business of the Association.
e. Presenting programs of interest and benefit to the membership.
Section 2. The President may call special general meetings if deemed necessary for the good of the organization.
Section 3. A majority of the registered members present at the annual meeting shall constitute a quorum. A majority of the members of the Executive Board at an Executive Board meeting shall constitute a quorum for meetings of that body. Officers may be elected by written or electronic ballot.
Section 4. Following the annual meeting, the full membership will receive a complete report of the meeting.
Section 5. Electronic mail may be used for all official notices and communications of the Council.
Section 6. Executive board members shall reside in WA State. Board members will transition at the conclusion of the annual meeting.
Section 1. An Executive Board shall be elected at the annual meeting and shall consist of the following elected positions, the President, the Vice President, the Immediate Past President, the Treasurer, and the Secretary.
Section 2. Election of officers. Elections shall be conducted at the annual meeting.
Nominations will be solicited from membership prior to the annual meeting and from the floor at the annual meeting Officers will be elected by written ballot to serve until the close of the meeting at which their successors are elected. A majority of the votes cast shall constitute an election.
Section 3 . A term of office shall be:
President – 1 year
President– elect – 1 year
Secretary – 2 year
Treasurer – 2 year
*Secretary and Treasurer positions will be elected on alternating years.
Section 4 . Any elected officer who fails to fulfill the duties or term of office will be replaced at the next general meeting through the election process. To maintain continuity, the President with the advice and consent of the Executive Board shall appoint an Interim Board member to serve in the vacated position until the next general meeting.
Section 1. The President shall be the principal officer of this Council and shall:
Preside at the Annual meeting, the meetings of the Executive Board and any special meetings. Be an exofficio member of all committees. Appoint all standing and special committee chairs with the advice and consent of the Executive Board. Ensure that all expenditures of the organization are properly authorized and sign checks as needed.
Section 2. The President –elect shall:
In the absence of the President, preside over meetings. Assist the President in the administrative functions of the Council. Perform other duties as assigned by the President. In case of an emergency and the office of President-elect becomes vacant, the President shall appoint an interim President-elect with the advice and consent of the Executive Board. In case of an emergency and the office of President becomes vacant, the President-elect shall assume the office of President.
Section 3. The Secretary shall:
Be responsible for disseminating the minutes to the Executive Board and appropriate information to the
membership in a timely manner. Maintain the membership roster, correspondence and the history.
Coordinate the registrations for the annual meetings.
Section 4. The Treasurer shall: Maintain all monies of the Council, keep an accurate record. Maintain a checking account for the deposit of the Council funds. Be one of two officers authorized to sign the Council checks. In case of an emergency and the office of Treasurer becomes vacant, the president shall appoint an interim Treasurer with the advice and consent of the Executive Board.
Section 5. The Immediate Past President shall: Advise and assist the President and other officers.
Section 1. The Executive Board shall meet at least twice a year at a time and place determined by the Chair.
Section 2. A quorum shall be necessary to conduct business. This quorum shall consist of at least 50 per cent of the executive board.
Section 3. The Executive Board shall have full power and authority over the affairs of the Council and shall handle all business during the year and shall disseminate information to all members.
Section 4. Each voting Executive Board member shall have the authority to designate an alternative representative to serve with full privileges during the Executive Board members’ absence.
Section 5. Members of the Board have the responsibility to see that the organization is operating in a fiscally and legally sound manner. An audit will be required of organization books and records annually(at a minimum) or at any time there is a change in the position of treasurer. The audit will be performed by a qualified accountant or an auditing committee of no fewer than three members appointed by the president, none of whom may have been authorized to sign the bank account for the period of time being audited.
Section 6. Members of the Executive Board shall be made up of any of the following categories with the stipulation that only one representative be allowed from a single institution/organization at any given
A. Education Service Personnel (if members at their own expense)
B. Independent Washington College/University
C. State College/University
D. State Community College
E. Distance Learning College/University
F. Vocational Institution
G. Secondary Institution
H. CMEWS Immediate Past President
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern this Council in all cases to which they apply.
Ad hoc committees are appointed, as required, by the President
Section 1. These ByLaws may be amended at any annual meeting of the Council providing:
a. The proposed amendments are submitted to the Board, in writing, at least thirty (30) days prior.
b. Copies of the proposed amendment(s) shall be presented to the membership at the annual meeting.
Section 2. The proposed amendment(s) shall be voted on at the annual meeting and shall require a two-thirds (2/3) vote of those present.
Execution: By vote of registered members present of the Council of Military Educators in Washington State having voted to accept these Bylaws on __September 23, 2015_____, these provisions are hereby adopted as the official Bylaws of the Council of Military Educators in Washington State (CMEWS).